The Committee

President
Name: Kimberley Pringle
Role: To be the public face of the club and wear the mantle of leadership for the club. This includes greeting guests and members, ensuring that they have games. Also to delegate the other Committee members.

Vice President
Name: Sarah Albom
Role: To assist the President and act in their stead when not available.To Kick Ass (Mostly, the President’s, when he flags) and take names (Membership details when Secretary is busy, suggestions) General fill-in for anyone not there who is needed.

Treasurer
Name: Brogan Powlesland
Role: To keep tabs of the income and expenditure of the club.

Secretary 
Name: Karen Dransfield
Role: To take minutes and manage the paperwork for the club.

LARP Officer
Name: Anneke Smitheram
Role: To facilitate the writing and running of LARPs for the club.

 

Tournament Officer
Name: Karen Dransfield
Role: Organise President’s Con, America’s Cup and From the Vaults.

Gaming Officer
Name: Mila Krstik
Role: To promote and facilitate the playing of alternative boardgames. To fight against the classic boardgames.

Pseudodragon Editor
Name: Kimberley Pringle & Sarah Albom
Role: Creating and collecting literary articles and conglomerating them into a cohesive magazine. Chasing club members for said articles.
Email: [email protected]

Librarian
Name: Kemys Tubbs
Role: Store all the books and stuff.

Web Editor
Name: Zac M-W & Anneke Smitheram
Role: Webmonkey, make the website look flash and up-to-date.

AMERICA Spendings

One of the requirements handed down by AUSA for us to complete each financial year is a summary of income & expenditure that needs to be completed before we can become re-affiliated. Feel free to contact us if you’d like a copy.

Club Constitution

Name

  1. The name of this Club shall be “Academy of Middle-Earth Role Playing and Individual Character Assimilation Incorporated” (“the Club”).
  2. The Club may also be referred to as “the AMERICA Club”.

 

Interpretation

  1. In these rules, the following terms shall have the meanings shown:
  2. “AUSA” means the Auckland University Students’ Association Incorporated, an incorporated society having its registered office at 4 Alfred Street, Auckland Central, Auckland.
  3. A “Club Asset” is any money or other real or personal property, or any interest therein, that is owned or controlled to any extent by the
  4. The “Expulsion Appeals Authority” means such person or group of people as is from time to time appointed by the Supervising Authority (or, in the absence of a decision of the Supervising Authority to that effect, by AUSA) to hear appeals against decisions of the Committee to expel a Whenever no such appointment is in force, the Expulsion Appeals Authority shall be a Club Meeting.
  5. A “Financial Member” is any person who is currently a member, having been admitted to membership by the Committee and having paid, or agreed to pay, the prescribed fee for membership in the class of members to which the Committee has decided to admit that
  6. The “Granting Authority” means such officer or organ of AUSA as is from time to time empowered to grant and revoke affiliations to AUSA, and to set terms and conditions for such
  7. An “Honorary Life Member” is any person who is currently a member, having been granted Honorary Life Membership by the Club pursuant to Article
  8. In respect of any motion or resolution put to a meeting, a “majority vote” means an affirmative vote by more than half of those Members who are:
    1. present at that meeting, and
    2. entitled to vote on that particular motion or resolution, and
    3. actually voting on that particular motion or
    4. A “Member” (or “Club Member”) is any person who is, for the time being, either a Financial Member or an Honorary Life
    5. The “Registrar” means the Registrar of Incorporated
    6. The “Supervising Authority” means that person, organisation or group of people that has been given responsibility by AUSA (in conjunction with the University or otherwise) for supervising clubs and societies affiliated to AUSA. If AUSA does not provide otherwise, the Supervising Authority shall be
    7. The “University” means the University of Auckland, a body corporate established by the University of Auckland Act
    8. It is assumed that:
      1. Where a masculine is used, the feminine is included, and
      2. where the singular is used, plural forms of the noun are also inferred, and
      3. headings are included for reference only and do not form a part of this Constitution.
    9. Where this Constitution requires any written notice to be sent to any Member or Officer of the Club, electronic notice (including by email or posting in good faith to a social media group or other similar electronic resource) shall be sufficient unless the context requires a physical
    10. The Committee has the final interpretation on any matter relating to this Constitution.
    11. Any matter related to the Club and not covered by this Constitution shall be decided upon by the

Purposes

  1. The Club is the Auckland University roleplaying and gaming
  2. The purposes of the Club are as follows:
    1. To provide its Members with the best role-playing, board gaming and war gaming experiences possible, by means of Tuesday night games, other regular evening events and conventions held from time to time; and
    2. to provide space for gamers, in particular roleplaying gamers, on campus, who would otherwise be unable to play; and
    3. to organise live-action role playing events for Members during conventions and at other times; and
    4. to do anything necessary or helpful for carrying out the above
  3. Pecuniary gain is not a purpose of the

Affiliation

  1. The Club and its Members shall abide by the Constitution of AUSA, and agree that this Constitution shall be subject to the Constitution of AUSA, and that any provision of this Constitution that is found to be inconsistent with the Constitution of AUSA shall, to the extent of the inconsistency, be void and of no
  2. In particular, the Club acknowledges that it and its Members are bound by Rules 53 to 64 of the Constitution of AUSA, or any provision or provisions of the Constitution of AUSA in substitution
  3. The Club further acknowledges that it and its Members are bound by any condition of affiliation with AUSA that is imposed on the Club by the Granting Authority pursuant to Rule 53, Rule 62 or Rule 64 of the Constitution of AUSA (or any provision or provisions of the Constitution of AUSA in substitution thereof), and that any provision of this Constitution or decision of the Club or of the Committee that is found to be inconsistent with such a condition shall, to the extent of the inconsistency, be void and of no effect.
  1. The Club shall indemnify AUSA and the University against any loss or damage sustained by AUSA or the University to the extent that such loss or damage is attributable to any act or omission of the Club, including legal fees and debt collection expenses incurred by AUSA or the University in the course of recovering any amount owed by the Club to AUSA or the

Membership

  1. All Members have the rights and responsibilities set out in this
  2. All Members shall promote the purposes of the Club and shall do nothing to bring the Club into
  3. Subject to this Constitution and to any decision of the Club made by majority vote, the Committee shall have power to create and abolish classes of Members and to establish the rights and privileges of members of each such
  4. The membership fee for any membership class shall not be changed except by a majority vote at a Club Any such change shall take effect from the start of the Financial Year next after such Club Meeting, unless the Club appoints a later Financial Year.
  5. No abolition of a membership class shall take effect except at the end of a Financial Year. Any abolition of a membership class shall take effect at the end of the Financial Year in which the Committee decides to abolish that class, unless the Committee appoints a later Financial
  6. The Club may, on the proposal of any two or more current Members in good standing, bestow Honorary Life Membership on any person by majority
  7. No person shall be required to pay a fee in order to become or remain an Honorary Life Member.
  8. To become a Member, a person (“the Applicant”) must:
    1. complete an application form if so required by this Constitution, the Bylaws and Regulations of the Club, or the Committee; and
    2. supply any other information the Committee
  9. The Committee may interview the Applicant when it considers Membership
  10. If the Applicant is, at the time of his or her application, a student enrolled at the University or a member of AUSA, the Committee must accept his or her application unless either:
    1. the Applicant fails to pay the prescribed subscription fee, or
    2. the Committee exercises its power to reject the application pursuant to Article 24. In any other case, the Committee shall have the power to decide whether or not to allow the Applicant to become a In exercising this power, the Committee shall take into account any condition of affiliation imposed on the Club by either the Constitution of AUSA or the Granting Authority regarding the proportion of Members who must be either currently enrolled students at, or recent graduates of, the University. The Committee shall advise the Applicant of its decision, and that decision will be final.
  1. If the Committee expels a Member who is also a member of AUSA or a currently enrolled student at the University, and such expulsion either is not appealed to the Expulsion Appeals Authority or is upheld on appeal, and that person afterwards reapplies for membership, the Committee may reject such application and may also request the Granting Authority to exercise its powers under Rule 54(i) of the Constitution of AUSA (or any provision of the Constitution of AUSA in substitution thereof) to relieve the Club of its obligation to admit all AUSA members to Club
  2. If any Member does not pay a subscription or levy by the date set by the Committee or the Club, the Secretary may give written notice that, unless the Member’s arrears are paid by a nominated date (“the Due Date”), the Membership will be terminated. After the Due Date, the Member shall (without being released from the obligation of payment of any sums due to the Club) have no Membership rights and shall not be entitled to participate in any Club
  3. The Secretary shall keep a Register of Members, which shall contain the names, the postal and email addresses, and the telephone numbers of all Members, and the dates at which they became
  4. If a Member’s contact details change, that Member shall give his or her new postal or email address or telephone number to the
  5. Each Member shall provide such other details as the Committee
  6. Members shall have reasonable access to the Register of Members

Club Meetings

  1. Any Club Meeting shall be either an Annual General Meeting or a Special General Meeting.
  2. All Club Meetings shall be held in Auckland, and preferably on a campus of the
  3. The Annual General Meeting shall be held once every year within the period starting on the Monday two weeks before the commencement of the Mid-Semester Break observed by the University during the Second Semester of the University’s academic year and ending on the Sunday two weeks after the said Mid-Semester Break ends, provided however that if in any year the University does not observe such a Mid-Semester Break, the Annual General Meeting shall be held during either August or September that year. Within this period, the Committee shall decide where and when the Annual General Meeting is to be
  4. Subject to this Constitution, the Committee may call a Special General Meeting at any time.
  5. The Committee must call a Special General Meeting to be held within twenty-eight (28) days of the Secretary receiving a written request to do so, signed by at least one quarter (25%) of the current Members and specifying the matters the requisitioners wish to be considered at the meeting. If the Committee does not give notice of such a meeting within fourteen (14) days of receipt of the request by the Secretary, the requisitioners may call the meeting
  6. Before any Club Meeting, the Secretary (or, if the meeting is requisitioned by Members and the Secretary does not act, the Members requisitioning the meeting or any one or more of them) shall:
    1. give all Members at least fourteen (14) days’ written notice of that Club Meeting, and
    2. provide to the Supervising Authority such notice of the Club Meeting and the business to be conducted at it as the Supervising Authority may require, and
    3. post, on such public noticeboards as AUSA may designate for notices regarding AUSA affiliated clubs and societies, and in such other public places and electronic forums as the Committee may direct:
      1. a Notice of Meeting at least fourteen (14) days before the meeting is to be held, and
      2. notices of any motions to be considered at the meeting at least three (3) days before the meeting is to be held;
        and
    4. provide to all Members copies of:
      1. any reports to be considered at the meeting, and
      2. if any elections are to be held at the meeting, a list of any nominees whose nominations the Secretary has received in advance of the meeting, and
      3. notice of any motions and the Committee’s recommendations about those motions.
  7. If the Secretary has sent a notice of meeting to all Members in good faith, the Meeting and its business will not be invalidated by reason only that one or more Members do not receive the notice.
  8. Any Member may request that a motion be voted on (“Member’s Motion”) at a particular Club Meeting, by giving written notice to the Secretary at least seven (7) days before that meeting. The Member may also provide information in support of the motion (“Member’s Information”). If the Member’s Motion is signed by less than one quarter (25%) of current Members, the Committee may in its absolute discretion decide whether or not the Club will vote on the Member’s Motion. If, on the other hand, the Member’s Motion is signed by at least one quarter (25%) of current Members:
    1. it must be voted on at the Club Meeting chosen by the Member; and
    2. the Secretary must give the Member’s Information to all Members at least three (3) days before the Club Meeting chosen by the Member; and
    3. if the Secretary fails to distribute the Member’s Information or no vote is held on the Member’s Motion, the Member has the right to raise the motion at the following Club
  9. Before any Club Meeting, the Committee may also decide to put forward motions for the Club to vote on (“Committee Motions”).
  10. The quorum for a Club Meeting shall be either twenty (20) Members, or one-third of the total number of Members, whichever is fewer. Persons other than Members shall not count towards a quorum. Any business transacted while the meeting is inquorate shall be null and
  11. Except as otherwise provided by this Constitution:
    1. only Members who are present may move, second or vote on any proposal, and
    2. each Member present shall have one
  12. Any person present who is not a Member may be given speaking rights at any Club Meeting by majority
  13. The President shall ordinarily preside at Club In the absence of the President, the Vice President shall preside. If neither the President nor the Vice President is present, those Members who are present shall elect one of their own number to preside until such time as the President or Vice President may attend, or until the meeting is adjourned.
  14. Except as otherwise provided by this Constitution, on any given motion at a Club Meeting, the presiding officer shall in good faith determine whether to vote by:
    1. voices, or
    2. show of hands, or
    3. secret

However, if any Member present requests a vote by show of hands before a vote by voices is begun, voting must be by either show of hands or secret ballot; and if at least one quarter (25%) of the Members present demand a secret ballot before a vote by voices or show of hands is begun, voting must be by secret ballot.

  1. Where any question is determined by majority vote, and the votes are equal, the presiding officer shall have a casting vote in addition to his or her deliberative vote, regardless of the method of voting
  2. The business of an Annual General Meeting shall be:
    1. Receiving any minutes of the previous Club Meeting(s);
    2. The President’s report on the business of the Club;
    3. The Secretary’s report on the business of the Club;
    4. The Treasurer’s report on the finances of the Club, and the Annual Financial Statements;
    5. Such other reports from Officers of the Club as the Committee shall see fit to request;
    6. Election of Officers and Committee Members;
    7. Motions of which notice has been given;
    8. General
  3. At an Annual General Meeting, any motion may be made orally and resolved by the meeting, except where written notice of motion is required by this
  4. A Special General Meeting may only consider business of which at least seven (7) days’ notice in writing is given to the Secretary, provided however that amendments to motions on notice do not themselves require such written
  5. The presiding officer may adjourn any Club Meeting if he or she considers it
  6. If within half an hour after the time appointed for a meeting a quorum is not present the Club Meeting, if convened upon requisition of Members, shall be dissolved; in any other case it shall stand adjourned to a day, time and place determined by the presiding officer, and if at such adjourned meeting a quorum is not present the meeting shall be dissolved without further adjournments. The presiding officer may with the consent of any Club Meeting adjourn the same from time to time and from place to place but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place.

Officers and Committee

  1. The Officers of the Club shall consist of the Executive Officers, the Non-Executive Officers, and the Officers Outside the
  2. The Executive Officers shall consist of the President, the Secretary and the
  3. The Non-Executive Officers shall consist of the Vice President, the Board Games Officer, the War Games Officer, the Tournaments Officer, the LARP Officer and the Magazine
  4. The Officers Outside the Committee shall consist of the Librarian, the Web Monkey and the BattleCry Liaison.
  5. The Committee shall consist of the Executive Officers, the Non-Executive Officers, and such number of other Committee Members, if any, as the Club may decide by majority vote. But until the Club decides otherwise, the number of other Committee Members shall be zero (0).
  6. Any Member may serve as a Committee Member or as an Officer Outside the
  7. Until the Club decides otherwise by majority vote:
    1. the Librarian and the Web Monkey shall have no term of office; and
    2. the term of office for every other Officer and Committee Member shall end upon the announcement of the election result for that office or committee position at the Annual General Meeting of the Club next following the election of that Officer or Committee Member; and
    3. no person shall simultaneously hold more than one Executive Officer
  8. Any Officer or Committee Member shall cease to hold office:
    1. upon the expiry of his or her term of office;
    2. upon resigning by notice in writing directed to the Secretary;
    3. upon ceasing to be a Member of the Club;
    4. in the case of a Committee Member, upon being removed from office by a vote of the Committee after being absent without leave of the Committee from three consecutive Committee meetings;
    5. upon being removed from office by a majority vote of the Club, provided that written notice of a motion to that effect has been
  9. At the start of each Financial Year, every person serving as an Officer or Committee Member shall be deemed to have applied for and granted such class of membership (except Honorary Life Membership) for which that person is qualified and that will allow that person to continue serving as that Officer or Committee Member; and that person shall pay to the Club such membership subscription or levy as the Committee shall prescribe for membership in that But if at any time the Committee becomes aware that that person was, at the start of the Financial Year, disqualified from belonging to any membership class that would allow that person to serve as that Officer or Committee Member, and is still so disqualified, that person shall be deemed to have resigned his or her office or committee membership immediately upon the Committee being made aware of the person’s disqualification.
  1. If a person ceases to be an Officer or Committee Member, that person must within one month give to the Committee all Club documents and

Nomination and Election of Officers

  1. Subject to this Constitution and to decisions of the Club concerning terms of office, elections of Officers or Committee Members shall be held at Annual General Meetings. An election to fill a casual vacancy may also be held at a Special General Meeting called for that
  2. Whenever the Committee calls a Club Meeting at which an election will be held, the notice of meeting shall include a call for nominations for the position or positions to be filled.
  3. For any nomination to be valid, it must be supported by the nominee, a mover and a seconder. The nominee must be a suitably qualified Member, and the mover and seconder must be
  4. Nominations received before the meeting must be made in writing to the Secretary, signed by the nominee, the mover and the
  5. Nominations may be received at the meeting and before the commencement of voting for that position. To be valid, any such nomination must be moved and seconded, and accepted by the
  6. Voting in any election shall be by show of hands, unless at least one quarter (25%) of the Members present request a secret ballot, in which case a secret ballot shall be
  7. The candidate receiving the most votes shall be declared In the event of a tied vote a second election shall be held by the same method as was used for the first election. If the votes are still equal, the presiding officer shall exercise a casting vote in addition to his or her deliberative vote.
  8. If the position of any Officer or Committee Member becomes vacant between Annual General Meetings, the Committee may appoint any suitably qualified Club Member to fill that vacancy until it is possible to hold an election at a Club

Roles of the Officers

  1. The role of the President is to:
    1. ensure that this Constitution and the bylaws and regulations are followed, and
    2. convene Meetings and establish whether or not a quorum is present, and
    3. chair Meetings of the Club and the Committee, deciding who may speak and when, and
    4. oversee the operation of the Club, and
    5. organise sponsorship for the Club, and
    6. provide a report on the operations of the Club at each Annual General
  1. The role of the Vice President is to:
    1. convene and chair meetings of the Club and the Committee, and carry out the President’s other duties, during the absence or incapacity of the President, and
    2. notify Members of Club Meetings and other Club events as directed by the Committee.
  2. The role of the Secretary is to:
    1. record the minutes of Club Meetings and Committee Meetings, and
    2. keep and maintain the Register of Members, and the Constitution, Bylaws and Regulations of the Club, and
    3. keep and maintain records of:
      1. any terms and conditions of affiliation imposed on the Club from time to time by the Granting Authority over and above those prescribed by the Constitution of AUSA, and
      2. any waiver by the Granting Authority of any terms and conditions of affiliation that would ordinarily be imposed on the Club by the Constitution of AUSA, and make such records available to Members on request, and
    4. hold the Club’s records, documents and books, except those required for the Treasurer’s function, and
    5. make the Club’s records, documents and books available to Members, and to such organs and officers of the Supervising Authority as the Supervising Authority may from time to time require, and
    6. provide such notice to the Supervising Authority of acts, omissions and decisions of the Club as the Supervising Authority may require, and
    7. receive and reply to correspondence as required by the Committee, and
    8. arrange bookings of venues for Club events, including but not limited to regular game nights, and
    9. organise storage for such of the Club’s fixed assets as are not in the custody of the Librarian, and
    10. forward the annual financial statements for the Club to the Registrar upon their approval by the Members at an Annual General Meeting, and
    11. advise the Registrar of any changes to this
  3. The role of the Treasurer is to:
    1. keep proper accounting records of the Club’s financial transactions to allow the Club’s financial position to be readily ascertained, and
    2. make such records available for inspection to Members and to such organs and officers of the Supervising Authority as the Supervising Authority may from time to time require, and
    3. keep and maintain the Club’s fixed asset register, and
    4. prepare annual financial statements, in accordance with the Club’s accounting policies, for presentation at each Annual General Meeting, and
    5. provide a financial report at each Annual General Meeting, and
    6. provide such financial information to the Committee as the Committee may

 

  1. The role of the Board Games Officer is to ensure that regular Club activities are scheduled and held for the purposes of playing board games, card games and other games of a like nature, and that Members are given the opportunity to participate in such
  2. The role of the LARP Officer is to:
    1. ensure that regular Club activities are scheduled and held for the purposes of playing live-action role playing games (“LARPs”), and that Members are given the opportunity to participate in such activities, and
    2. where reasonably practicable, ensure that the Club holds at least one such LARP within the first month of each academic year of the University.
  3. The role of the Tournaments Officer is to organise, arrange sponsorship for, advertise and run the Club’s gaming and role-playing conventions, and to ensure that Members are given the opportunity to attend and participate in such
  4. The role of the Magazine Editor is to:
    1. solicit, select and edit content for the Club magazine, which shall be known as “Pseudodragon” until the Committee decides otherwise; and
    2. release issues of the said Club magazine at least once annually (in conjunction with the Annual General Meeting) and more often if input allows, and
    3. arrange sponsorship of the magazine and advertising
  5. The role of the Librarian is to:
    1. organise storage for the books and games of the Club, and for such other Club Assets as the Committee may from time to time direct; and
    2. assist the Treasurer in maintaining the Club’s fixed asset register; and
    3. lend books, games and other Club Assets to Members on such terms and conditions, subject to decisions of the Club or the Committee, as they shall think
  6. The role of the Web Monkey is to maintain the club website, email list, social media pages and other similar electronic resources as directed by the
  7. The role of the BattleCry Liaison is to represent the Club to BattleCry Incorporated and to protect the Club’s interests in respect of the BattleCry convention and the “BattleCry” brand

Committee Powers and Procedure

  1. The Committee shall meet as it sees fit, but in any case at least once every year. Any two or more Committee Members may call a Committee
  2. Any Committee Meeting may be held by telephone or video conference, or in such other format as the Committee may
  3. All Committee Members shall be given reasonable notice of any Committee Meeting and of the business to be conducted at such
  4. The quorum for a Committee Meeting shall be a majority of Committee Members. Any business that is conducted at an inquorate meeting shall be null and
  5. The Committee shall have the power, subject to this Constitution, to regulate its own procedures.
  6. The President shall ordinarily preside at Committee Meetings. In the absence of the President, the Vice President shall preside. If neither the President nor the Vice President is present, the Committee Members present shall elect one of their own number to preside until such time as either the President or the Vice President may attend, or the meeting is
  7. Only Committee Members who are present at a Committee Meeting may vote at that Committee Meeting.
  8. Except as otherwise provided by this Constitution, decisions of the Committee shall be by a majority vote. In the event of an equal vote, the presiding officer shall have a casting vote, that is, a second
  9. The Committee shall have the power to grant any person the right to speak, but not to vote, at a Committee
  10. The presiding officer may adjourn any Committee Meeting if he or she considers it necessary.
  11. The Committee has all of the powers of the Club, unless the Committee’s power is limited by this Constitution or by a majority decision of the
  12. Decisions of the Committee bind the Club, unless the Committee’s power is limited by this Constitution or by a majority decision of the
  13. The role of the Committee is to:
    1. administer, manage, and control the Club;
    2. carry out the purposes of the Club, and use Club Assets to do that;
    3. manage the Club’s financial affairs, including approving the annual financial statements for presentation to the Members at the Annual General Meetings;
    4. set accounting policies in line with generally accepted accounting practice;
    5. delegate responsibility and co-opt Members where necessary;
    6. ensure that all Members follow this Constitution and the regulations and bylaws of the Club;
    7. decide how a person becomes a Member, and how a person stops being a Member;
    8. accept or reject applications for Membership;
    9. decide the times and dates for Meetings, and set the agenda for Meetings;
    10. decide the procedures for dealing with complaints;
    11. make, alter or rescind regulations and bylaws for the general management of the Club, so long as such regulations and bylaws are not repugnant to this Constitution, to the Constitution of AUSA, to any condition of affiliation imposed on the Club by the Granting Authority, or to the provisions of law. All such regulations and bylaws shall be binding on A copy of the regulations and bylaws for the time being shall be available for inspection by any Member on request to the Secretary.

Cessation of Membership

  1. Subject to Article 58, every membership, except Honorary Life Membership, shall lapse at the end of the Financial Year in which that membership was
  2. Any Member may resign his or her membership by writing to the
  3. The Committee may expel any Member if he or she contravenes the rules of the Club. In every such case, the Member shall have a right to appeal to the Expulsion Appeals Authority, and the Secretary, or another Committee Member acting in the role of Secretary, shall promptly give written notice (an “Expulsion Notice”) to the Member:
    1. notifying the Member of the expulsion and the Committee’s reasons for the expulsion, and
    2. telling the Member that he or she has a right to appeal the expulsion, who the Expulsion Appeals Authority is, and how the Member can appeal to the Expulsion Appeals. The expulsion shall take effect immediately upon the Member receiving his or her Expulsion Notice.
  1. If the Member appeals, the expulsion will stand unless the Expulsion Appeals Authority decides otherwise. The decision of the Expulsion Appeals Authority will be final.
  2. If, at the time the Member is expelled by the Committee, the Expulsion Appeals Authority is a Club Meeting, an expulsion appeal shall be conducted according to the following procedure:
    1. The Member may appeal the expulsion by giving written notice to that effect (an “Appeal Notice”) to the Secretary within fourteen (14) days of receiving his or her Expulsion
    2. If the Member gives an Appeal Notice to the Secretary, the Member will have the right to be fairly heard at a Club Meeting held within twenty-eight (28) days after the Secretary receives the Appeal Notice. If the Member so chooses, the Member may provide the Secretary with a written explanation of the events as the Member sees them (“the Member’s Explanation”), and the Member may require the Secretary to give the Member’s Explanation to every other Member within seven (7) days of the Secretary receiving the Member’s Explanation. If the Member is not satisfied that the other Members have had sufficient time to consider the Member’s Explanation, the Member may defer his or her right to be heard until the following Club
    3. When the Member is heard at a Club Meeting, the Club may question the Member and the Committee
    4. The Club shall then by majority vote decide whether to reinstate the
  3. Cessation of any person’s membership in the Club does not relieve that person of any obligation to pay any sums due from that person to the

Finances

  1. The Financial Year of the Club shall begin on 1 February each year and end on 31 January the next
  2. The Club may only deal with any Club Asset if such dealing:
    1. is for a purpose of the Club, and
    2. is not for the sole personal or individual benefit of any Member, and
    3. has been approved either by the Committee or by majority vote of the
  1. Subject to this Constitution and to decisions of the Club, all Club Assets shall be controlled by the
  2. The Committee shall appoint at least three signatories for the Club bank accounts, one of whom shall be the Treasurer. Any two of the signatories may operate the Club bank accounts according to the instructions of the
  3. The Club may, by majority vote, appoint an Auditor to audit the annual financial statements of the If the Club appoints an Auditor, that Auditor must be a suitably qualified person, and preferably a member of the New Zealand Institute of Chartered Accountants. The Auditor must not be a Committee Member. If the Club appoints an Auditor who is unable to act for any reason, the Committee shall appoint another Auditor as a replacement. The Club acknowledges that no such appointment of an Auditor will in any way affect the powers of the Supervising Authority or any of its organs or officers to inspect the books, papers and accounts of the Club.
  4. The Club acknowledges that if the Club does not appoint an Auditor, the Supervising Authority may appoint, by means of the Constitution of AUSA or otherwise, an Auditor for the
  5. The Auditor shall report on whether the financial statements are prepared in all material respects in accordance with the Club’s accounting
  6. The Committee is responsible for providing the Auditor with:
    1. access to all information of which the Committee is aware that is relevant to the preparation of the financial statements such as records, documentation and other matters; and
    2. additional information that the Auditor may request from the Committee for the purpose of the audit; and
    3. reasonable access to persons within the Club from whom the Auditor determines it necessary to obtain

Common Seal and Miscellaneous Powers

  1. The Committee shall adopt a common seal for the Club and may from time to time replace it with a new
  2. The Secretary shall have custody of the common seal, which shall only be used by the authority of the Committee. Every document to which the common seal is affixed shall be signed by the President and countersigned by the Secretary or another Committee Member.
  3. The Club may:
    1. employ people for the purposes of the Club; and
    2. exercise any power a trustee might exercise; and
    3. invest in any investment that a trustee might invest in; and
    4. borrow money and provide security for the loan if so authorised by a majority vote at any Club

 

Alteration

  1. This Constitution shall not be altered, added to or replaced except with the consent of two thirds of the Members present and voting at a Club Meeting upon a motion to that effect of which written notice has been
  2. No addition to, alteration to or replacement of this Constitution shall be deemed to be in force until the Secretary has filed the changes with the

Dissolution

  1. The Club shall be dissolved if either:
    1. a motion to that effect of which written notice has been given is adopted by two-thirds of the Voting Members present and voting at a Club Meeting; or
    2. at any time between 1 April and 31 October in any year, fewer than ten (10) of the Club’s Voting Members are students enrolled at the University; or
    3. a quorum cannot be obtained at four successive Club
  2. In the event that the Club is dissolved:
    1. the Club’s debts, costs and liabilities shall be paid, and
    2. title to all Club Assets, including but not limited to money in bank accounts, shall revert to AUSA. AUSA may either:
      1. hold all Club Assets in trust for the benefit of a club or society thereafter to be formed which has, in the opinion of the AUSA Executive, similar aims and objectives to those of the Club, or
      2. dispose of Club Assets as it sees